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Forms for UL Lafayette Faculty & Staff

Please refer also to the Guidance for Submitting Forms at https://gradschool.louisiana.edu/covid19#.

  • Financial Award Notification for I-20 & DS-2019 (DFAN) - DOC - PDF
  • Graduate Faculty Application - Web Form
    Instructions and more information available under Graduate Faculty.
  • Master's Program Recruitment Assistance Grant Application - DOC
  • Master's Program Recruitment Assistance Grant Post Award Report - DOC
  • PAF Graduate Assistantship Personnel Action Summary Form - WEB FORM
  • Preliminary Approval of Thesis, Dissertation, or DNP Synthesis Project Form - WEB FORM
  • Temporary Graduate Assistantship Remote Work Request - PDF

Graduation Clearance Guidance:

To report a successful defense and to initiate the final review and approval process of a thesis, dissertation, or DNP synthesis project the following two things must happen:

  1. Graduate Faculty Member:  The committee chairperson must report the successful defense and committee approval of the manuscript by completing the Preliminary Approval of Thesis, Dissertation, or DNP Synthesis Project Manuscript Webform.
  2. Graduating Student:  The manuscript author (i.e., graduating student) must provide key information to guide our editors in the manuscript review process by completing the Defended Manuscript Submission and Contact Information Webform.

Receipt of these two webforms triggers the Graduate School (1) to provide instructions to the graduating student on how to upload their manuscript for our final review and approval process and (2) to confirm from each committee member their approval of both the defense and the manuscript via the Manuscript and Defense Approval Form (see below).

Additionally, effective Spring 2021, the Graduate School offers the following additional guidance for faculty who are part of the graduation clearance process:

  • No Final Report is required for doctoral degree candidates. Confirmation of a successful doctoral defense or DNP presentation will be reported to the Graduate School via approval of the new Manuscript and Defense Approval Form (see below).
  • No Final Report is required for master's degree candidates who "demonstrate a general, comprehensive knowledge of a field of study" through successful completion of an integrative (capstone) course taught by a member of the Graduate Faculty. There is no need for this report; the Graduate School will verify that this requirement has been met by reviewing the final course grade.
  • No Final Report is required for master's degree candidates who "demonstrate a general, comprehensive knowledge of a field of study" through an overall performance on a set of core courses taught by members of the Graduate Faculty. Again, there is no need for this report; the Graduate School will verify that this requirement has been met by reviewing final course grades.
  • The Master's Degree Program Final Report is required only for master's degree candidates who "demonstrate a general, comprehensive knowledge of a field of study" through successful completion of a written and/or oral comprehensive examination, a comprehensive portfolio, comprehensive project, and/or thesis. When a student applies for graduation, the Graduate School emails the Master's Degree Program Final Reports to committee chairpersons for master’s degree candidates who fall into this category. Upon receipt of the form from the committee chairperson, the Graduate School will confirm approval with each additional committee member.
  • The Manuscript and Defense Approval Form is required for all doctoral and thesis-track master's degree candidates. Upon receipt of the Preliminary Approval of Thesis, Dissertation, or DNP Synthesis Project Manuscript Webform by the committee chairperson (see above), the Graduate School will send this pre-populated form for review and approval to each individual committee member. In addition to confirming approval, each faculty member will verify their name, department, and rank as it should appear on the approval page in the manuscript via this form.