Graduate Assistantship and Fellowship Guidance for Summer 2021
To ensure the safety of our University community, the University has turned to a risk-based assessment to guide the return to on-campus learning and operations. As part of this effort, the University has announced a multi-phased return to campus plan that is available on the UL Lafayette COVID-19 Response website.
Beyond the specific guidance provided below, graduate assistantship (GTA/GRA/GA) and graduate fellowship appointments are expected to adhere to the policies and protocols outlined in the University Return-to-Workplace Guide.
Graduate students appointed as graduate assistants or graduate fellows are expected to be in residence in Louisiana and available to be on campus in Summer 2021 unless a Temporary Graduate Assistantship Remote Work Request has been approved by the Graduate School. Unfortunately, because the University has determined that individuals who reside outside of the United States cannot be paid stipends, completion of remote assistantship or fellowship duties from abroad cannot be approved.
In order to return to campus as a graduate assistant or fellow, you must complete the following:
Talk with your department head or assistantship/fellowship supervisor to determine how your position is part of the return-to-campus plan.
In an effort to protect the health, safety, and welfare of our campus community, academic departments (or hiring units) and supervisors should make every reasonable effort to accommodate requests from graduate students for flexibility, physical distancing, staggered scheduling, and remote work options.
If the scope of assistantship or fellowship duties can be performed effectively remotely, supervisors may approve remote work until the easing of social distancing restrictions.
If the scope of assistantship or fellowship duties typically performed do not lend themselves easily to remote work, supervisors may assign alternate duties to accommodate such requests.
Graduate students requesting an adjustment to their assistantship or fellowship assignment should follow the established process in their academic unit (or hiring unit, if not an academic appointment) for identifying solutions.
Where there are requests for flexibility for reasons other than individual health considerations (e.g., age, caregiving responsibilities for or cohabitating with an at-risk individual, child care needs), graduate students are encouraged to work productively with their supervisors to identify solutions that balance individual needs with the needs of the University.
Academic departments, hiring units, and supervisors should not request documentation from graduate students to demonstrate high-risk conditions or justification for accommodation. Rather, they should notify the EEO/ADA Coordinator at firstname.lastname@example.org of such requests.
If accommodation and/or alternate assistantship or fellowship duties cannot be mutually agreed upon by the academic department/hiring unit/supervisor and graduate student, the Graduate School should be notified. The Dean of the Graduate School—in consultation with the Academic Dean, the Dean of Students, and Human Resources—will facilitate resolution.