The Graduate Council has mandated submission of a shortened curriculum vitae covering only the most recent five years. This is to be a document separate from one's regular curriculum vitae. Publications should be listed separately from conference presentations and grant proposals. Publications should be referenced in formal bibliographic style. The Graduate Council has mandated precision and fidelity in the matter of authorship; that is, all authors of a publication shall be listed in the manner appearing on the title page or by-line. The applicant may add a cover letter to call attention to information that may help the review committees. Copies or reprints of publications and grants submitted to the committees will be returned upon completion of the review process.

Two copies of the shortened curriculum vitae are required, one for the department head and the other for the Peer Review Committee. Supporting documents may be given to the chairman of the Peer Review Committee, who will retain them until completion of the college review.

The process for submission and review of an application is this:

1. The application is reviewed by the department head. The department head submits comments and recommendations to the academic dean.
   
   
2. Concurrently and independently, the application is reviewed by the appropriate Peer Review Committee. The Chair forwards the application and recommendations to the Graduate School Office with a copy of the recommendations to the academic dean.
   
   
3. The academic dean supplies a recommendation to the Graduate Council through the office of the Dean of the Graduate School.
   
   
4. The Committee on Graduate Faculty makes a final recommendation to the Council. The Graduate Council acts upon this recommendation.
   
   
5. If a faculty member's application for graduate faculty membership is not approved, the Graduate Council will provide a written explanation of the basis for its decision.